SPAC Matrix
| CATEGORY | TASK/ RESPONSIBLE UNIT | SPA | Financial Compliance | Cost Analysis | Operations | ORA | PI/Dept | Div of Research | Comptroller |
|---|---|---|---|---|---|---|---|---|---|
| Accounts Receivable | Receive/Deposit/Record Sponsored Program paper checks | x | x | ||||||
| Accounts Receivable | Collect/Record Sponsored Program funds (ACH, Letter of Credit) | x | x | ||||||
| Accounts Receivable | Record payments (State of Maryland fund between agencies) | x | x | ||||||
| Accounts Receivable | Prepare and submit Sponsored Program Invoices | x | |||||||
| Accounts Receivable | Monitor and pursue collection of overdue payments from sponsors | x | |||||||
| Audit | Coordinate and manage annual Single Audit | x | x | ||||||
| Audit | Coordinate Sponsored related site vists, reviews, investigations and audits | x | |||||||
| Audit | Provide/coordinate support and/or source documentation as requested by Auditors | x | x | x | |||||
| Audit | Respond to audit inquires/recommendations and findings | x | x | x | |||||
| Audit | Assist with Sponsor related Internal and Legislative audits/inquiries | x | x | ||||||
| Audit | Prepare Schedule of Federal Expenditures of Federal Awards (SEFA) | x | |||||||
| Award Management | Oversee Non-sponsored accounts (gifts etc) | x | x | ||||||
| Award Management | Review and Approve Salary/Non Salary Transfers on Sponsored Programs | x | |||||||
| Award Management | Identify/Mange and report Program Income | x | x | x | |||||
| Award Management | Handle questions concerning allowability and allocability of sponsored project expenses | x | x | x | x | x | |||
| Award Management | Rebudeting | x | x | ||||||
| Award Management | Assign Wordkay Sponsored Program account numbers | x | |||||||
| Award Management | Fund Cost Share Accounts | x | |||||||
| Award Management | Monitor Effort Reports | x | x | ||||||
| Award Management | Monitor Cost Share accounts | x | x | ||||||
| Award Management | PI Transfer to another Institution | x | x | x | x | ||||
| Award Management | Manage Salary Cap | x | x | ||||||
| Award Management | Non-standard terms and Conditions | x | x | x | x | ||||
| Award Management | Sponsored Program stop work orders and terminations | x | x | x | x | x | |||
| Award Management | Resolve issues related to unreconciled accounts | x | x | x | |||||
| Award Management | Disposition of sponsored Program Property | x | x | ||||||
| Closeout | Prepare final Sponosred financial reports | x | x | ||||||
| Closeout | Submit final Sonsored financial reports | x | x | x | |||||
| Closeout | Prepare and submit non-financial reports | x | x | ||||||
| Closeout | Sponsored award closeout | x | |||||||
| Closeout | Subaward closeout | x | x | x | |||||
| Closeout | Monitor Non-Financial final reports | x | x | x | |||||
| Closeout | Final Sponsored Program Closeout | x | x | ||||||
| Compliance | Handle Fiscal Irregularities | x | x | x | |||||
| Pre-Award | Approve significant project designation for Clerical and Administrative cost | x | x | ||||||
| Pre-Award | Request pre-award spending/establish advance account number authorization | x | x | ||||||
| Pre-Award | Finding Funding Opportunities | x | x | ||||||
| Pre-Award | Proposal Preparation/Submission | x | |||||||
| Pre-Award | Regulatory Requirements, protocols and approvals | x | x | ||||||
| Pre-Award | Provide institutional review and approval of proposal | x | x | ||||||
| Rates | Establish/Monitor Service Centers | x | |||||||
| Rates | Establish University Rates (Animal Care etc.) | x | |||||||
| Rates | Prepare indrect Cost Rate Proposal | x | |||||||
| Rates | Preare Finge Proposal | x | |||||||
| Reporting | Prepare final Sponosred financial reports | x | |||||||
| Reporting | Submit final Sonsored financial reports | x | x | x | |||||
| Reporting | Handle Property Reports for Sponsored Programs | x | x | ||||||
| Subs | Approve subrecipient invoices | x | |||||||
| Subs | Complete Subrecipient Monitoring Forms | x | x | ||||||
| Subs | Complete Subrecipient Pre-Assessment Forms | x | x | ||||||
| Training | Sponsored Program Training | x | x | x | x | x | |||
| CATEGORY | TASK/ RESPONSIBLE UNIT | SPA | Financial Compliance | Cost Analysis | Operations | ORA | PI/Dept | Div of Research | Comptroller |
| Accounts Receivable | Receive/Deposit/Record Sponsored Program paper checks | x | x | ||||||
| Accounts Receivable | Collect/Record Sponsored Program funds (ACH, Letter of Credit) | x | x | ||||||
| Accounts Receivable | Record payments (State of Maryland fund between agencies) | x | x | ||||||
| Accounts Receivable | Prepare and submit Sponsored Program Invoices | x | |||||||
| Accounts Receivable | Monitor and pursue collection of overdue payments from sponsors | x | |||||||
| Audit | Coordinate and manage annual Single Audit | x | x | ||||||
| Audit | Coordinate Sponsored related site vists, reviews, investigations and audits | x | |||||||
| Audit | Provide/coordinate support and/or source documentation as requested by Auditors | x | x | x | |||||
| Audit | Respond to audit inquires/recommendations and findings | x | x | x | |||||
| Audit | Assist with Sponsor related Internal and Legislative audits/inquiries | x | x | ||||||
| Audit | Prepare Schedule of Federal Expenditures of Federal Awards (SEFA) | x | |||||||
| Award Management | Oversee Non-sponsored accounts (gifts etc) | x | x | ||||||
| Award Management | Review and Approve Salary/Non Salary Transfers on Sponsored Programs | x | |||||||
| Award Management | Identify/Mange and report Program Income | x | x | x | |||||
| Award Management | Handle questions concerning allowability and allocability of sponsored project expenses | x | x | x | x | x | |||
| Award Management | Rebudeting | x | x | ||||||
| Award Management | Assign Wordkay Sponsored Program account numbers | x | |||||||
| Award Management | Fund Cost Share Accounts | x | |||||||
| Award Management | Monitor Effort Reports | x | x | ||||||
| Award Management | Monitor Cost Share accounts | x | x | ||||||
| Award Management | PI Transfer to another Institution | x | x | x | x | ||||
| Award Management | Manage Salary Cap | x | x | ||||||
| Award Management | Non-standard terms and Conditions | x | x | x | x | ||||
| Award Management | Sponsored Program stop work orders and terminations | x | x | x | x | x | |||
| Award Management | Resolve issues related to unreconciled accounts | x | x | x | |||||
| Award Management | Disposition of sponsored Program Property | x | x | ||||||
| Closeout | Prepare final Sponosred financial reports | x | x | ||||||
| Closeout | Submit final Sonsored financial reports | x | x | x | |||||
| Closeout | Prepare and submit non-financial reports | x | x | ||||||
| Closeout | Sponsored award closeout | x | |||||||
| Closeout | Subaward closeout | x | x | x | |||||
| Closeout | Monitor Non-Financial final reports | x | x | x | |||||
| Closeout | Final Sponsored Program Closeout | x | x | ||||||
| Compliance | Handle Fiscal Irregularities | x | x | x | |||||
| Pre-Award | Approve significant project designation for Clerical and Administrative cost | x | x | ||||||
| Pre-Award | Request pre-award spending/establish advance account number authorization | x | x | ||||||
| Pre-Award | Finding Funding Opportunities | x | x | ||||||
| Pre-Award | Proposal Preparation/Submission | x | |||||||
| Pre-Award | Regulatory Requirements, protocols and approvals | x | x | ||||||
| Pre-Award | Provide institutional review and approval of proposal | x | x | ||||||
| Rates | Establish/Monitor Service Centers | x | |||||||
| Rates | Establish University Rates (Animal Care etc.) | x | |||||||
| Rates | Prepare indrect Cost Rate Proposal | x | |||||||
| Rates | Preare Finge Proposal | x | |||||||
| Reporting | Prepare final Sponosred financial reports | x | |||||||
| Reporting | Submit final Sonsored financial reports | x | x | x | |||||
| Reporting | Handle Property Reports for Sponsored Programs | x | x | ||||||
| Subs | Approve subrecipient invoices | x | |||||||
| Subs | Complete Subrecipient Monitoring Forms | x | x | ||||||
| Subs | Complete Subrecipient Pre-Assessment Forms | x | x | ||||||
| Training | Sponsored Program Training | x | x | x | x | x | |||