SPAC Matrix

CATEGORY	TASK/ RESPONSIBLE UNIT	SPA	Financial Compliance	Cost Analysis	Operations	ORA	PI/Dept	Div of Research	Comptroller
Accounts Receivable	Receive/Deposit/Record Sponsored Program paper checks	x			x
Accounts Receivable	Collect/Record Sponsored Program funds (ACH, Letter of Credit)	x			x
Accounts Receivable	Record payments (State of Maryland fund between agencies)	x			x
Accounts Receivable	Prepare and submit Sponsored Program Invoices	x
Accounts Receivable	Monitor and pursue collection of overdue payments from sponsors				x
Audit	Coordinate and manage annual Single Audit		x						x
Audit	Coordinate Sponsored related site vists, reviews, investigations and audits		x
Audit	Provide/coordinate support and/or source documentation as requested by Auditors		x				x		x
Audit	Respond to audit inquires/recommendations and findings		x					x	x
Audit	Assist with Sponsor related Internal and Legislative audits/inquiries		x						x
Audit	Prepare Schedule of Federal Expenditures of Federal Awards (SEFA)		x
Award Management	Oversee Non-sponsored accounts (gifts etc)						x		x
Award Management	Review and Approve Salary/Non Salary Transfers on Sponsored Programs	x
Award Management	Identify/Mange and report Program Income	x				x	x
Award Management	Handle questions concerning allowability and allocability of sponsored project expenses	x	x	x		x		x
Award Management	Rebudeting					x	x
Award Management	Assign Wordkay Sponsored Program account numbers					x
Award Management	Fund Cost Share Accounts						x
Award Management	Monitor Effort Reports		x	x
Award Management	Monitor Cost Share accounts	x					x
Award Management	PI Transfer to another Institution	x	x			x	x
Award Management	Manage Salary Cap	x					x
Award Management	Non-standard terms and Conditions	x	x			x	x
Award Management	Sponsored Program stop work orders and terminations	x	x			x	x	x
Award Management	Resolve issues related to unreconciled accounts	x	x				x
Award Management	Disposition of sponsored Program Property		x				x
Closeout	Prepare final Sponosred financial reports	x					x
Closeout	Submit final Sonsored financial reports	x				x	x
Closeout	Prepare and submit non-financial reports					x	x
Closeout	Sponsored award closeout				x
Closeout	Subaward closeout				x	x	x
Closeout	Monitor Non-Financial final reports		x			x	x
Closeout	Final Sponsored Program Closeout				x		x
Compliance	Handle Fiscal Irregularities		x				x	x
Pre-Award	Approve significant project designation for Clerical and Administrative cost					x	x
Pre-Award	Request pre-award spending/establish advance account number authorization					x	x
Pre-Award	Finding Funding Opportunities					x	x
Pre-Award	Proposal Preparation/Submission					x
Pre-Award	Regulatory Requirements, protocols and approvals					x		x
Pre-Award	Provide institutional review and approval of proposal					x		x
Rates	Establish/Monitor Service Centers			x
Rates	Establish University Rates (Animal Care etc.)			x
Rates	Prepare indrect Cost Rate Proposal			x
Rates	Preare Finge Proposal			x
Reporting	Prepare final Sponosred financial reports	x
Reporting	Submit final Sonsored financial reports	x				x	x
Reporting	Handle Property Reports for Sponsored Programs		x				x
Subs	Approve subrecipient invoices						x
Subs	Complete Subrecipient Monitoring Forms		x			x
Subs	Complete Subrecipient Pre-Assessment Forms		x			x
Training	Sponsored Program Training	x	x	x		x		x