CATEGORY | TASK / RESPONSIBLE UNIT | SPA | Fin. Comp. | Cost | ORA | PI/Dept | Div. of Research | Comptroller |
Accounts Rec. | Receive/Deposit/Record Sponsored Program paper checks | x | ||||||
Accounts Rec. | Collect/Record Sponsored Program funds (ACH, Letter of Credit) | x | ||||||
Accounts Rec. | Record RSTAR payments (State of Maryland fund between agencies) | x | ||||||
Accounts Rec. | Prepare and submit Sponsored Program Invoices | x | ||||||
Accounts Rec. | Monitor and pursue collection of overdue payments from sponsors | x | ||||||
Audit | Coordinate and annual Single Audit (A-133) | x | x | |||||
Audit | Coordinate Sponsor related site vists, reviews, investigations and audits | x | ||||||
Audit | Provide/coordinate support and/or source documentation as requested by Auditors | x | ||||||
Audit | Respond to audit inquires/recommendations and findings | x | x | |||||
Audit | Assist with Sponsor related Internal and Legislative audits/inquiries | x | x | |||||
Audit | Prepare Schedule of Federal Expenditures of Federal Awards (SEFA) | x | ||||||
Award Mgmnt. | Oversee Non-sponsored accounts | x | x | |||||
Award Mgmnt. | Review and Approve Salary/Non Salary Transfers on Sponsored Programs | x | ||||||
Award Mgmnt. | Identify/Mange and report Program Income | x | x | x | ||||
Award Mgmnt. | Handle questions regarding allowability & allocability of sponsored project expenses | x | x | x | x | x | ||
Award Mgmnt. | Rebudeting | x | x | |||||
Award Mgmnt. | Distribute Deficit Reports | x | ||||||
Award Mgmnt. | Monitor 90-Day Memo Requirement for Expense Transfers | x | ||||||
Award Mgmnt. | Assign KFS Sponsored Program account numbers | x | x | |||||
Award Mgmnt. | Fund Cost Share Accounts | x | ||||||
Award Mgmnt. | Monitor Effort Reports | x | ||||||
Award Mgmnt. | Monitor Cost Share accounts | x | x | |||||
Award Mgmnt. | PI Transfer to another Institution | x | x | x | x | |||
Award Mgmnt. | Manage Salary Cap | x | x | x | ||||
Award Mgmnt. | BA-3/4 Software | x | x | |||||
Award Mgmnt. | Non-standard terms and Conditions | x | x | x | x | |||
Award Mgmnt. | Sponsored Program stop work orders | x | x | x | x | x | ||
Award Mgmnt. | Resolve issues related to unreconciled accounts | x | x | x | ||||
Award Mgmnt. | Disposition of Sponsored Program Property | x | x | |||||
Closeout | Prepare and submit final financial reports | x | ||||||
Closeout | Prepare and submit non-financial reports | x | x | |||||
Closeout | Subaward closeout | x | x | |||||
Closeout | Monitor Non-Financial final reports | x | x | x | ||||
Closeout | Final Sponsored Program Closeout | x | x | x | ||||
Compliance | Handle Fiscal Irregularities | x | x | |||||
Overhead | Prepare F & A Rate Proposal | x | ||||||
Pre-Award | Approve significant project designation for Clerical and Administrative cost | x | x | |||||
Pre-Award | Request pre-award spending/establish advance account number authorization | x | ||||||
Pre-Award | Finding Funding Opportunities | x | ||||||
Pre-Award | Proposal Preparation/Submission | x | ||||||
Pre-Award | Regulatory Requirements, protocols and approvals | x | x | |||||
Pre-Award | Provide institutional review and approval of proposal | x | x | |||||
Rates | Establish/Monitor Service Centers | x | ||||||
Rates | Establish University Rates (Animal Care etc.) | x | ||||||
Reporting | Prepare and submit Sponsored Program Financial Reports | x | ||||||
Reporting | Monitor Sponsored Program Non-Financial Compliance | |||||||
Reporting | Handle Property Reports for Sponsored Programs | x | ||||||
Subs | Approve subrecipient invoices | x | ||||||
Subs | Complete Subrecipient Monitoring (A-133) Forms | x | x | |||||
Subs | Complete Subrecipient Pre-Assessment Forms | x | x | |||||
Training | Sponsored Program Training | x | x | x | x | x |